So you’re moving on and have to give your two weeks’ notice. The panic has inevitably set in. First of all, know that it’s much preferable to tell your boss in person, then follow up with a formal letter of resignation. If you have to quit in a hurry and you’re too close to two weeks to write a formal letter, you may be stuck sending a two weeks’ notice email. Giving two weeks, after all, is an important and respectful way to gracefully exit a job. It’s standard practice—the least you can do! Keep in mind that some companies may ask you to leave immediately upon receipt of your letter, but the offer of the extra time to help ease the transition is almost always the right move.
If you find yourself in the scenario of having to write a resignation email, here are a few tips, as well as a template.
1. Name the date.
Explicitly state the date when you will leave the company. This gives your boss a clear sense of your timeline and establishes a paper trial.
2. Keep it concise.
There is no need to go into detail. Convey that you are resigning and when your last day will be. Stifle urges to overshare about your reasons or your feelings and all the rest.
3. Offer to help.
It’s never a bad idea to offer to be extra helpful in your final two weeks—i.e. helping to train your replacement or shoring up unfinished projects.
4. Ask HR questions.
You should CC HR on your email. Now’s your chance to ask any questions about benefits or your final paycheck. You should include where to send your last paycheck, and perhaps a forwarding email address for future contact.
5. Check it twice.
There’s absolutely no shame in thoroughly proofing your email multiple times. Double check everything—spelling, dates, names, grammar. Make it unimpeachable. A classy exit.
Still confused? Here is a template you can use as a guide:
Subject: Two Weeks Notice
Dear [Supervisor’s Name],
This letter is to formally give notice that I will be resigning from my position as [Your job] at [Company], effective in two weeks. My last day of work will be [Date two weeks from when you send].
I have accepted a position with another company that will further my growth and career development, but I remain grateful to everyone at [Company]. I have learned so much and gained such great experience being part of your team and I appreciate the time and attention you have given me during my time here.
During the next two weeks, I am more than willing to help make the transition as smooth as possible. Please let me know how best I can help, whether that be helping to recruit my replacement, or assisting in their training.
Again, it has been a pleasure working with you. I wish you, and everyone at [Company] continued success in the future.